Creating and managing email signatures Print

Your email signature is your digital calling card, representing your professional identity. Make sure it stands out and includes your contact information and work details at the end of an email.

• Accessing email signatures
• Setting up email signatures
• Managing email signatures
• Using your email signature
• Creating and managing email signatures on mobile

Accessing the email signatures section

You can access the email signatures section in either of the 2 ways:

1. From the App Switcher

• Click on the Switch Apps button (top left), also known as the App Switcher.
• Scroll down in the App Switcher — the first option is Signature Designer. Click on it.

2. From the Preferences section

• Click Settings (gear icon) in the top-right corner of Titan Webmail and select Preferences.
• Go to Signatures on the left sidebar.

Setting up email signatures

You can set up a signature in the following 2 ways:

1. Using Titan’s professional templates

Choose from curated, customizable professional templates to get you started:

• Pick from the pre-loaded signature templates.

• Enter your details in the Fill Details tab (Note: your name is mandatory; the rest is optional), then click Next.

• Add links such as social media (Facebook, X/Twitter, LinkedIn, Instagram) and your website URL in the Add Links tab, then click Next.
  Note: You can toggle the slider to hide or show a particular link.

• Upload a profile picture/logo, or a campaign banner in the Upload tab.

• You can also add a Text Block for extra content such as disclaimers and additional information.

2. Creating a custom email signature

• Click Settings (gear icon) in the top-right corner of Titan Webmail and select Preferences.
• Go to Signatures.
• Add a name to identify the signature.
• Style your signature using options such as bold, italic, underline, and hyperlinks to your website or social profiles. You can also add your company logo.
• To use a custom format, you can edit it as raw HTML.
• Click Save. Your signature is ready.

Managing signatures

After saving signatures, you can edit them, delete them, or set defaults for different email scenarios.

• To remove an existing signature, click the trash icon.
• To add a new signature, click Add Signature (top right).
• You can set defaults for new emails, replies, and forwards.

Default signatures are automatically added to outgoing email. In the Signatures menu, look for Signature defaults. Use the dropdown to choose which signature to apply for each scenario.

Using your signatures in emails

Once your signatures are set, you can insert any of them while composing an email.

• While composing an email, click the signature icon in the bottom toolbar (near the emoji icon).
• Select the signature you want to use. It will be inserted at the bottom of your email.

Creating and managing email signatures on mobile

This feature lets Titan mobile users create, edit, and manage signatures directly from their mobile device. Signatures sync across webmail and mobile so you maintain a consistent professional identity.

Steps to create an email signature on the Titan Mobile App

1. Open the Titan Mobile App
   Launch the Titan app on your mobile device.
2. Go to Settings
   Tap the Settings icon (⚙️) from the bottom navigation.
   
3. Select “Signatures”
   Under Settings, choose Signatures to view and manage your existing signatures.
4. Add a new signature
   Tap Add to create a new signature. Enter your text and apply minimal formatting (bold/italics), or copy/paste an existing signature.
5. Save your signature
   When you’re satisfied, tap Save.
6. Set as default (optional)
   You can set the signature as the default for outgoing emails (including signatures already created in the webmail interface).
7. Automatic sync
   Your signature will automatically sync across Titan platforms (webmail and mobile).